How to Work Around Google Contacts’ Quota Limits

Google Contacts has a 25,000-contact limit for Google Workspace users, which can be a challenge for businesses with large contact lists. However, you can easily work around this Google Contact limit without buying an expensive CRM system.

The solution? Clean up your Google Contacts by removing unnecessary entries, or use a plugin like ContactsFlow™ (formerly Shared Contacts for Gmail™) that lets you share unlimited contacts without these restrictions.

ContactsFlow™ (formerly Shared Contacts for Gmail™) lets you share over 25,000 contacts with your team, allowing everyone to email, text, or call those contacts at a fraction of the cost of a CRM seat.

Solution 1: Clean your contacts

  1. Delete the unnecessary from your contact database.
  2. Delete the entries under “other contacts.”
  3. Empty your trash.

See the details in this article.

Solution 2: Use the ContactsFlow™ (formerly Shared Contacts for Gmail™) app

ContactsFlow™ (formerly Shared Contacts for Gmail™) seamlessly synchronizes with Google Contacts, allowing you to access your contacts wherever Google Contacts are available, such as Gmail, Google Drive, and mobile devices. To bypass Google’s 25,000-contact limit, simply add the extra contacts in the ContactsFlow™ (formerly Shared Contacts for Gmail™) dashboard or mobile app. 

You can also merge your team’s contact lists, even if they exceed the 25,000-contact limit, and still call, email, or WhatsApp these contacts. To get started, follow these steps:

How to Share and Access Contacts Beyond Google’s 25,000-Contact Limit

  1. Open the ContactsFlow™ (formerly Shared Contacts for Gmail™) Dashboard
  2. Share Your Contact List
    Click the share icon next to your Google Contacts list to share your entire contact list.
How to work around the 25,000 contact limit of Google Contacts step 2
  1. Ask your colleague to also share their contact lists 

Your colleagues can now share their contact lists with the team as well, keeping all contacts centralized in the dashboard and easily accessible to everyone.

How to work around the 25,000 contact limit of Google Contacts step 3
  1. Set the permissions accordingly.

After entering the names of your teammates to share your contacts with, set the appropriate permissions for each person. If you’re unsure which permissions to choose, click here to learn more. Once everything is set, click “Give Access” to share the contact list.

How to work around the 25,000 contact limit of Google Contacts step 4
  1. Access Contacts in the Dashboard and Mobile App.

You can now see all contacts, including those over the 25,000 limit, in the ContactsFlow™ (formerly Shared Contacts for Gmail™) dashboard and mobile app.

  1. Call or Email Contacts Directly
  • On the web: Hover over a contact to reveal the email icon and send an email instantly.
  • On mobile: Use the ContactsFlow™ (formerly Shared Contacts for Gmail™) app to send messages, make calls via your carrier, or connect through WhatsApp.

Note:

Your status shows “Over Quota”; it means that not all contacts are synced with Google Contacts due to the 25,000-contact limit. However, they are still fully accessible in the ContactsFlow™ (formerly Shared Contacts for Gmail™) dashboard and mobile app.