Different Sharing Permission Levels on Shared Contacts for Gmail®
The shared contacts can be accessed at different permission levels that are granted by the managers of the contact list. Managers are the original owners, those who are assigned as owners by the original owners, and those who have the ‘Can Reshare’ permission level on the contact list.
The various access levels available for Shared Contacts for Gmail® are defined in this article. Choose the one that best suits your contact sharing needs.
Read more: Shared Contacts Permission Management
Shared Contacts for Gmail® offers five (5) levels of permissions:
- View only
- Editor
- Can delete
- Manager
- Owner
Privileges of the Different Sharing Permission Levels
| Features | View only | Editor | Can delete | Manager | Owner |
|---|---|---|---|---|---|
| Shared contacts appear in autocomplete on the recipient field of a messaging platform on any device |  | | | | |
| Add private comments1 | | | | | |
| Add public comments2 | | | | | |
| Tag colleagues in the comments | | | | | |
| Change contact details like phone number, email address, etc. | | | | | |
| Add new contacts to the list | | | | | |
| Remove contacts from the list | | | | ||
| Reshare contact list | | | |||
| Change access permission of other users | | | |||
| Revoke access permission of other users | | | |||
| Hide/unhide contact fields | | ||||
| Rename the shared label | | ||||
| Delete the shared label | | ||||
| Transfer ownership of the shared label | |
Notes:
- Private comments → Comment is read only by the person who wrote it.
- Public comments → All users who have access to the contact can read this type of comment.
FAQs
I can see the contact list, but I’m unable to add new contacts. What should I do?
Please check your permission level. If you only have view-only access, you won’t be able to add or edit contacts. You’ll need to ask the owner or admin to grant you editing rights.
Can I assign different permissions to different users for the same contact list?
Yes, each user can have an individual permission level. However, if they belong to a group, they will share the same permission level as the rest of that group.
How do I remove access to shared contacts from a user?
Only users with Manager or Owner permissions can remove access by clicking the trash icon next to the user’s name in the sharing pop-up.
- 8 Tips on Choosing the Right Contact Management App
- The Short Guide to Contact Management
- How to Manage Your Shared Contacts
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