Arc is an Insurance and Pension Agency located in Austria. They are part of Uniqa Group. Uniqa is one of the leading insurance groups in its core markets of Austria and Central and Eastern Europe (CEE). Uniqa has approximately 40 companies in 19 countries and serves more than 10 million customers.
Arc was looking for an easy solution to provide address books accessible by the entire organization (40 offices) from their Gmail account, their mobile phone, or their Google Contacts manager. Google does not provide a feature to share lists of contacts. It doesn't synchronize contacts seamlessly and its delegation feature has several limitations.
Franz Mühlbacher, Managing Director of Arc, explained that since they started using G Suite/Google Workspace, they couldn’t find a solution to properly manage the company contacts’ across the company.
They are part of a large organization. Thus, it is essential to make specific contacts accessible to the proper departments and people. “Some contacts are for the back office, others for the front office. Also, some have to be divided between the different agents.”
Shared Contacts for Gmail® filled a gap in Arc’s Google Cloud environment, adding essential features where they were missing. They can now share contacts wherein anyone authorized from the team can use have it at their disposal to easily follow up on their clients compliance documents, send new marketing materials, or update claim statuses.
Share contact lists and Google Contacts labels with your team, who will instantly see the shared contacts in their dashboard, in Google Contacts, their mobile devices and other third-party apps.
You can decide to synchronize or not the shared contacts with the mobile devices and outlook clients of your colleagues.
Instead of setting access permissions individually for each user, you can share contact lists with entire Google groups that are in your Google Workspace admin console.
Now Arc can have their address books organized and updated. Additionally, the organization can easily distribute the contacts to the appropriate groups. In turn, the shared contacts appear in autocomplete on the recipient field of the user’s Google account-connected apps.
“One of the best services I had for work! Also, very professional and friendly people!”
It’s your lucky day. You can try Shared Contacts for Gmail for free, with no additional commitments. Simply start a free 15-day trial, install the app, and see for yourself.