St. Mary’s Academy
School Enjoys Contact Sharing
St. Mary’s Academy shares a Google Sheet file with each teacher containing the phone numbers and email addresses of each of their students. This equates to inefficient management and sharing of student contact information. Thus, they sought a contact management solution to improve faculty communication while ensuring data privacy and security.
25
Employees
19
Mobile devices
200
Shared contacts
900
Saved work hours
The Customer
St. Mary’s Academy advocates high academic standards, a supportive learning environment, and strict privacy regulations. The dedicated team of educators and administrators ensures the integral development and growth of the students. Through intellectually challenging and interactive learning, the school molds its students to strive for excellence in all their endeavors while embracing a sense of social responsibility for the community.
The Challenge
01 . Need an efficient contact directory
They currently lack a centralized platform for organizing and sharing student contact information with teachers which leads to inefficiency of handling contact data. The student's contact database per class was on a spreadsheet and teachers need to manually enter it to their phone. St. Mary’s Academy uses Google for Education, wherein sharing Google Contacts is not smooth unlike sharing Google Docs or Sheets. The absence of a structured directory per class hindered efficient communication and coordination between teachers.
02 . Selective sharing of data
Additionally, the school registrar does not need to share all the details of the student like home address, parent’s contact information, and registration notes with the teachers. Without a proper contact sharing application, the registrar had to generate an additional worksheet specifically tailored for sharing with the subject teachers, excluding irrelevant data. The lack of direct integration of Google Sheets to Google Contacts makes the situation more complicated. Automating this task can significantly save time and improve the efficiency of monitoring and distributing the student contact list.
The Solution To address the school's challenges, ContactsFlow™ (formerly Shared Contacts for Gmail™) presented their app which integrates a secure, user-friendly platform for managing student contact information. The solution included a directory per class accessible to teachers, displaying only their phone numbers and email for class works while restricting access to sensitive data such as home addresses and private notes, which remained accessible only to the admin.
Helpful Features 
Google Contacts sharing
Share contact lists and Google Contacts labels with your team, who will instantly see the shared contacts in their dashboard, in Google Contacts, their mobile devices and other third-party apps.
Specific Fields Permission
Restrict the visibility of certain fields to specific users only.
Non-Profit Discount
Schools, non-profit organizations, and non-governmental organizations are eligible for special discount rates.
The Result Post-implementation, St. Mary’s Academy witnessed marked improvements in communication efficiency and data security. Subject teachers reported enhanced collaboration with the class advisor, resulting in a more supportive and engaged learning environment. The administrative burden associated with managing student contact information was reduced significantly, allowing staff to focus more on educational initiatives and student welfare. Overall, the solution empowered the school to uphold its commitment to academic excellence while prioritizing data privacy and security.
"We were glad to finally come across a cost-effective solution for contact management. The teachers were satisfied with how easily it was implemented. Also, the customer support satisfactorily addressed all our queries."
900
Saved work hours
