How to Create a Group Containing All Members of Your Organization

A dynamic group holds significant utility within an organization by seamlessly incorporating all members, aiding in the distribution of company updates, policy implementations, and corporate memos. This approach eliminates concerns regarding oversight in adding new employees and the hassle of maintaining a pruned list of inactive email addresses. The efficiency of this system lies in its automatic nature, sparing valuable time and effort that might otherwise be spent on manual group management.

This streamlined process comes with a caveat, however: only administrators with Google Workspace privileges possess the authority to establish and manage such dynamic groups. This ensures that the control remains centralized, preventing inadvertent alterations and maintaining the group’s integrity. The dynamic group mechanism not only enhances internal communication but also strengthens organizational cohesion, as it guarantees that crucial information reaches all members without discrimination. By entrusting this capability solely to administrators, Google Workspace cultivates a secure and controlled environment for efficient communication and information dissemination, ultimately contributing to the overall efficiency and coherence of the organization.

Steps on how to add all organization users to a group

  1. Sign in to your Google Workspace admin console, admin.google.com.

  2. Click on ‘Directory’ then ‘Groups’ which can be found on the left panel.

    How to Create a Group Containing All Members of Your Organization step 2

  3. Click ‘Create group’.

    How to Create a Group Containing All Members of Your Organization step 3

  4. Enter the information regarding the group you are creating. Click, ‘Next’.

    How to create a group containing all members of your organization step 4

  5. Set the access type and the rest of the settings. Afterward, click ‘Create Group’.

    How to create a group containing all members of your organization step 5

  6. Now, you have created the group. It’s time to add members. Click on ‘Add members to …’

    How to create a group containing all members of your organization step 6

  7. Select ‘Add Members’ on the tab under Members.

    How to Create a Group Containing All Members of Your Organization step 7

  8. As this popup shows, click ‘Advanced’.

    How to Create a Group Containing All Members of Your organization step 8

  9. Ensure that you have ticked the box that says ‘Add all current and future users of …’ After that, click ‘Add to Group’.

    How to Create a Group Containing All Members of Your organization step 9

Finally, you have a system that automatically lets you add all organization users to a group.