Hidden Fields

Control contact details visibility

Customize access to specific contact fields

Control who can view specific contact details. Conceal sensitive contact fields such as home address, private numbers, and personal notes to the users of your choice. Assign or revoke access instantaneously to this field.

Choose which contact fields should be visible or hidden to your colleagues

The owner can customize which contact fields should be visible or hidden to your team. Easily hide sensitive details like home phone numbers or residential addresses, ensuring that only relevant data is accessible to the appropriate team members.

How to Hide Contact Details in Shared Contacts

Grant or Revoke Viewable Contact Fields for Individual Users or Groups

Control visibility of contact information by granting or revoking access to specific fields for individual users or groups. Tailor access based on roles or departments, ensuring sensitive data is protected while allowing the right users to view necessary information for efficient communication and operations.

Prevent data leaks

Some contact details, like personal phone numbers or home addresses, are meant to be private or for emergencies. Protect this sensitive information by not sharing all these data with colleagues.

Compliance with privacy regulations

Data privacy laws like GDPR, CCPA, and SOC 2 require that contact data be securely handled and used only with consent. Shared Contacts for Gmail® helps organizations comply by letting them hide contact details that not all employees need to see.

Secure customer trust

Inform your clients that every detail in their contact data is treated with the highest level of security: accessible and processed only by authorized personnel.

Keep your contact database relevant and efficient for employees

While you may have private notes, birthdays, or personal email addresses for some business contacts, your colleagues only need their work phone number and email addresses. Maintain good data hygiene by removing irrelevant details.

 

 

Discover how our customers manage to secure their data

BKB Realty Group

A Real Estate Group in Colorado boosted security and streamlined operations with Shared Contacts.

St. Mary’s Academy

The school needed an efficient contact directory, and Shared Contacts provided the perfect solution.

Interested?

It’s your lucky day. You can try Shared Contacts for Gmail for free, with no additional commitments. Simply start a free 15-day trial, install the app, and see for yourself.