Brother Rice High School

Efficiently Sharing and Managing Contacts in Academe

A premier South Side Catholic All Boys School wanted to have the ability to share student contact information among its faculty smoothly.

84
Employees
84
Mobile devices
691
Shared contacts
100
Saved work hours
The Customer

Brother Rice High School is a college preparatory school. They provide a range of Advanced Placement courses, including Spanish Language, French Language, German Language, U.S. History, European History, Music Theory, Chemistry, Economics, and U.S. Government. Brother Rice High has fostered a community of young men in Chicago for over 60 years.

The Challenge

01 . Manual update of contact lists

The school faced the tedious task of managing and updating contact lists manually, which required sending multiple emails to faculty members. These emails instructed them to add or remove contacts individually, leading to a cluttered inbox. There can be potential delays or missed updates in their contact lists due to the lack of automation.

02 . Disorganization and challenges in managing contacts

Brother Rice High School wants a better way for collaboration between the faculty. The lack of contact-sharing capabilities of Google Contacts labels hinders an efficient way of effectively grouping the students per class. Without a shareable group, they make every effort to classroom coordination, event planning, and even parental communication.

Additionally, editing access was limited to a few individuals to avoid confusion, as it was a tedious task to begin with. The challenge for Brother Rice’s administration was to streamline the update process and improve efficiency.

The Solution

Shared Contacts for Gmail offered the perfect solution by allowing the school to create a shareable contact list and manage it effortlessly. The automatic synchronization and update of the class contact information lead to improved collaboration and coordination. Our customer success team guided them on creating labels for each department (teachers, staff, students). Additionally, we demonstrated how the permission feature works, allowing Brother Rice to enable multiple authorized individuals to update the contact lists. This ensures the contact database remains accurate and easily accessible to everyone who needs it.

Helpful Features
Permissions Management

Owners can decide if their collaborators can view only the shared contacts or also modify, delete or reshare them. They can also transfer the ownership of a whole contact list.

2-way synchronization with Google Contacts

Editors can see, create or update the shared contacts directly from Google Contacts or from their Shared Contacts dashboard.

Non-Profit Discount

Schools, non-profit organizations, and non-governmental organizations are eligible for special discount rates.

The Result

Brother Rice High School now enjoys streamlined contacts. No more dreary emails regarding adding or removing contact information. The centralized contact database which can be updated and accessed from any device paves the way for more efficient contact management.

Shared Contacts for Gmail significantly reduced unnecessary work for the different groups of teachers, counselors, administrators, substitute teachers, and maintenance staff. 

Thanks to Shared Contacts for Gmail, we now can share contacts without having to send everyone an email instructing them to add or remove a person.

100
Saved work hours